Select the row above and replace (blank) with Grand.Īs you can see in Figure F, the row is gone, and the row that was above now displays Grand Total.įigure F Remove the new Grand Total row at the bottom of the PivotTable. Choose Remove Grand Total from the resulting submenu.ģ. Select and then right-click the Grand Total row, the last row in the PivotTable.Ģ. This next step seems counterproductive, but remove the new row at the bottom of the PivotTable:ġ. Excel seems to know that this is a grand total and not a subtotal. As you can see in Figure E, it also displays the new grand total row based on the GrandTotal column at the bottom of the PivotTable.įigure E The Grand Total row is now at the bottom of the PivotTable and displays Grand Total. Select Show All Subtotals At Bottom of Group.ĭoing so will move the subtotal rows to the bottom of their groups. In the Layout group, click the Subtotals dropdown.ģ. Click inside the PivotTable and click the contextual Design tab.Ģ. Next, move the new row to the bottom of the PivotTable as follows:ġ. Otherwise, nothing else changes.įigure D Drag the new field to the Rows list. The region cell displays (blank) and the amount cell displays the same thing as the grand total row at the bottom does, 657704. The result is a new row at the top of the PivotTable. Right-click any cell in the PivotTable and choose Refresh to add the new field ( Figure C).ĭrag the new GrandTotal field to the Rows list, making sure it’s at the top of the list ( Figure D). I purposely omitted the space character between Grand and Total to make it easier to differentiate between this new grand total row and others.įigure B Add a new field to the source Table. To insert the column, right-click column D’s (Region) header cell and choose Insert from the resulting submenu. Change the heading to GrandTotal and leave the data cells empty. To begin, return to the source data and add a column ( Figure B). The bad news is that the process isn’t intuitive, and it requires several steps. The good news is that you can display multiple grand totals. Sometimes, you might need a second or even multiple grand total calculations, such as sum, average and so on. When you create a PivotTable, Excel will insert a grand total at the bottom that returns the sum of the value column. How to add multiple grand total rows to a PivotTable in Excel Let’s add a second grand total row that shows the average sale. The grand total at the bottom is a sum, by default. Using the fields list shown in Figure A as a guide, build this PivotTable by dragging fields to the appropriate sections. In the resulting dialog, click Existing Worksheet, and then click G2 in the Location control.Ĥ. Inside the Tables group, click PivotTable.ģ. To create this PivotTable, click anywhere inside the data source Excel Table and then do the following:Ģ. As you can see, by default, Excel displays a SUM() function for subtotals and grand totals, but you might run into situations where you need more than one grand total.įigure A The initial PivotTable will show one subtotal for each region and one grand total that sums all the values. Figure A shows the source data and the first PivotTable you might design. Let’s suppose you track sales for several cities across the US and you want to see subtotals for regions. Y ou can download the Microsoft Excel demo file for this tutorial. I’m using Microsoft 365 on a Windows 10 64-bit system, but you can use older versions of Excel. Microsoft 365: A side-by-side analysis w/checklist (TechRepublic Premium) In this tutorial, I’ll show you how to add multiple grand totals to a PivotTable. The article, How to display multiple subtotal rows in a Microsoft Excel PivotTable shows you how to insert multiple subtotal rows into a PivotTable without repeating data. They’re easy to create and they display information in meaningful ways, such as subtotals and grand totals for sums, counts and averages. Microsoft Excel PivotTables are a great way to summarize data. For more info, visit our Terms of Use page. This may influence how and where their products appear on our site, but vendors cannot pay to influence the content of our reviews. We may be compensated by vendors who appear on this page through methods such as affiliate links or sponsored partnerships. Microsoft Excel PivotTables do a great job of turning data into meaningful information, but they have one flaw: You can’t easily add grand total rows. How to display multiple grand total rows in a Microsoft Excel PivotTable
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